About KHC Events

Event Types

The club offers a wide variety of events throughout the year. The types of events offered are:

  • Single Day Hikes
  • Multi-day Hikes (base camping, room/hut accommodation)
  • Backpacking
  • Snowshoeing
  • Paddling
  • Trail Running
  • Workshops/Seminars
  • Socials

New types of events may be added in the future. These events must be approved by the Club’s Board of Directors.

Event Rating

All events are rated from easy to difficult with moderate and harder ratings in between. The rating for an event is assigned by the event leader. Each type or rating reflects the interest of the hike leaders who choose to lead them. The program for the year is not a plan by the Board; it is a collection of the events led by KHC leaders, reflecting their interests and tastes.

In the case of hiking events, each year there have been more hikes in the moderate to difficult range than easy ones. The club is interested in offering more easy /moderate hikes and is always looking for more leaders to organize them.

Event Posting

All events are posted on the club’s website. Event leaders are asked to include information on the event, including risks, length, difficulty, duration, and possible conditions. All outdoor activities are subject to weather conditions so event leaders will post more information onto the event close to the date (including cancellation). Event leaders may also choose to allow guests (or not), to make an event dog-friendly (or not), to limit the size of the group, to restrict the event to a fitness level, to use a co-leader, to include a sweep for slower members, to schedule breaks (or not), and so on. We ask event leaders to be clear on their expectations and for participants to read the listing carefully and contact the leader if they have questions, especially in regards to their fitness/skill level to complete the event. Failure of a participant to complete an event can lead to problems for the leader and affect all participants if the event must be curtailed.

In most cases a member can register directly though the website, assuming there is space in the event. For some of the more challenging or multi-day events the leader can choose leader registration, i.e. members cannot register through the website they must contact the leader to register.

Day of an Event

Most events start with a meet-up spot to carpool or receive directions. Carpoolers are expected to help to pay for gas at a rate (reasonably) set by the event leader. Riders and drivers are expected to be respectful and supportive, as needed. Directions/explanations may be given at the start point of an event (e.g. hiking trailhead). Every hike is different, but in general the hike leader will keep track of the group and may recruit help, if needed. Hikers are expected to stay in touch with the group. The most important issue is not to go far ahead of the group or fall far behind the group. This puts an unfair burden on the leader and the group. The Board has a process and policy to deal with repeated instances of this challenge.

Every event is different and every event leader has a different style in leading events. The club has guidelines for leaders, but recognizes that it is the leader who must manage the group in the outdoors. The Board will interact with the leader if necessary, but operates on the principle of good communication and collaborative problem-solving.
Whereas the club understands that members vary in their fitness levels, it also requires fitness levels to match the posted event. The club encourages members to adopt a program of all-year round fitness, choosing activities that build fitness outside of the club events.

Event Additional Information

  • The club events are organized on the principles of “Leave No Trace” (http://www.leavenotrace.ca/principles).
  • The club operates with best practices risk management for outdoors clubs, which includes informed consent, waivers, insurance, good communication, and safety practices.
  • The club provides clear expectations and guidelines (click here to learn more) and requires members to read and understand these prior to registering for an event.
  • The club has adopted the “The Essentials”  as a good guideline for hiking events.
  • Although a Board is elected each year to manage the Club’s business, it is the members who make the Club a success through positive, respectful, and supportive interaction with other Club members.